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Intermountain Region of the American Society for Photogrammetry and Remote Sensing
The name has been changed to follow the directive of the ASPRS National.
The subsequent Provisions will be added to
the Bylaws of the Intermountain Region of the American Society for
Photogrammetry and Remote Sensing.
_________________________
____________________________
Cindy Clark
Lloyd Blackburn
President
Regional Director
Intermountain Region of the ASPRS
Intermountain Region of the ASPRS
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BYLAWS
Intermountain Region
American Society for Photogrammetry & Remote Sensing
a. The Intermountain Region is
affiliated with ASPRS National
b. The Intermountain Region is subject to general supervision by
ASPRS National
c. The Intermountain Region is eligible to qualify for group
exemption under section 501c (3) and meets the same tax exempt
requirements as ASPRS National
d. The Intermountain Region uses the same fiscal year as ASPRS
National (ending December 31)
e. The Intermountain Region is not a private foundation
f. The Intermountain Region has adopted and filed Articles of
Incorporation with the State of Virginia
Article I - Membership
Section 1. Any member of the American
Society for Photogrammetry and Remote Sensing residing or doing business
in the Intermountain Region shall automatically be members of the
region. Others may be instated as members of the region by written
application to the Secretary.
Section 2. Any member may resign at
any time from the region by tendering a written resignation to the
Secretary.
Article II - Officers
Section 1. Duties
a. All officers shall attend all
region and executive meetings if possible.
b. The elected officers shall officially take office September 1,
following their
election.
c. The following is a breakdown of officers' duties.
President:
Serves as
Executive Officer of the Region.
Presides as Chairman of Membership
Committee and appoints members.
Coordinates regional activities.
If possible, attends National ASPRS
conventions.
Has voting rights at the National ASPRS
Board meeting if a proxy has been filed with the Executive Director.
Calls Executive Committee meetings.
Serves on Executive Committee for 2-years
following term of office.
Oversees activities of Vice-President and
Secretary/Treasurer.
Conducts business at regular meetings.
Appoints and oversees newsletter editor.
Vice-President:
Chairs
Program Committee and appoints members.
Calls regular meetings.
Conducts business at regular meetings in
Presidents absence.
Succeeds to Presidency in the event of
vacancy.
Secretary/Treasurer:
Records minutes of
meetings.
Responsible for correspondence including
quarterly and annual reports to the National Office.
Responsible for financial activities as
described in Article V.
Fulfill other duties assigned by the
President.
Regional Representative to the National Board of Directors:
Serve
on ASPRS Board of Directors.
Serve on Regional Executive Committee.
Reports to Executive Committee on National
ASPRS meetings.
If possible, attends all national meetings
requiring regional representation.
Section 2. Succession
a. President, Vice-President, and Secretary/Treasurer:
Vacancies occurring prior to July 1 of a
current term shall be filled as follows:
Each officer will fill the next higher office and an interim secretary
will be appointed by the Executive Committee. This appointment
shall extend only through the remainder of that term. New elections
will be held as regularly scheduled.
Vacancies occurring after July 1 of a
current term shall be filled as follows:
The officer next higher to the vacant office shall fulfill the vacant
office's responsibilities for the remainder of the current
year. New elections will be held as regularly scheduled.
b. Regional Representative to the National Board of Directors:
In the event of a vacancy, the Executive
Committee shall appoint a member to fill the remainder of the current
term. A new appointment will be made as regularly scheduled.
Section 3 - Elections
Prior to the October meeting, the Executive
Committee shall appoint an Election Committee, consisting of three
members. This Election Committee shall select one or more candidates
for each office and shall announce this slate at the November Executive
meeting. Additional nominations may be made in writing and endorsed
by five or more members and filed with the Election Committee at
least two weeks prior to the November Executive meeting. The election of
officers shall be held prior to the December Executive meeting and shall
be by written
ballot whenever more than one candidate is nominated for election.
Alternately, such election may be held by means of a ballot mailed to each
member by the Election Committee four weeks preceding the December
Executive meeting. A majority vote of those ballots returned to the
Election Committee prior to the December Executive meeting shall
constitute election.
The elected officers shall officially take
office the following January 1.
Article III - Committees
The Standing Committees of the Region shall
be an Executive Committee, a Membership Committee, a Program Committee,
and a Publications Committee.
Section 1.
The last two past Presidents and the
Regional Director shall be members of the Executive Committee. In the
event a past President is unable to serve, the President shall appoint a
member to serve in that capacity.
a. Conducts Regional business
b. As a group, provides official representation for the region.
Section 2.
The Membership Committee shall consist of
at least two members appointed by the President for a two-year term.
Terms will expire in alternate years.
a. Maintain an accurate record of
current members.
b. Organize and conduct membership recruitment reports.
Section 3.
The Program committee shall consist of at
least one member appointed by the Vice-President for a one-year term.
a. Organize and coordinate membership
meetings.
b. Assure members of meetings at least 60 days in advance of the
meeting date.
c. Organize and coordinate other
region functions as requested by the Executive Committee.
d. Coordinate meeting schedules and agenda with other professional
societies of like interests active within the confines of the
Intermountain Region of ASPRS.
Section 4.
The Publications Committee shall consist of
at least two members appointed by the President for an indefinite term.
a. Publish at least two regional
newsletters each year.
b. Send articles to the national headquarters for inclusion in the
journal of Photogrammetric Engineering and Remote Sensing.
c. Produce other printed materials as requested by the Executive
Committee.
Article IV. Quorums, Meetings, and Order of Business
Section 1.
Twelve voting members including two
officers shall constitute a quorum for the transaction of business. The
presiding officer may adjourn the meeting from time to time until a quorum
is present.
Section 2.
There shall be a minimum of four regular
membership meetings during a calendar year, time and place to be
designated by the Vice President of the Region. Special meetings may be
called by the Executive Committee of the Region at its discretion or upon
a written request signed by ten members of the region.
Section 3.
Members of the region shall be notified of
meetings by mail not less than one week prior to the date of the meeting.
Section 4.
The order of business shall be as follows:
Announcements
Reports
Miscellaneous business
Program
Adjournment
The order of business may be changed at any
meeting by a majority vote of the members present.
Section 5. Bylaws Terminology
The use of the term mail in these Bylaws applies to Postal, courier, email
and facsimile.
Article V. - Finance
Section 1.
The fiscal year of the Region shall begin January 1.
Section 2.
A financial audit and statement shall be
presented by the outgoing Secretary - Treasurer to the incoming
Secretary-Treasurer at the beginning of a new term.
Section 3.
The Secretary-Treasurer shall notify the
Executive Committee prior to reducing the checking account balance below
$500.00.
Section 4.
There shall be no regular annual dues.
Article VI. - Amendments
Section 1.
These Bylaws may be amended at any regular
meeting, special meeting, and/or ballot, by an affirmative vote of the
majority of ballots cast, provided that the number of votes cast shall be
at least equal to the quorum of twelve members (including two officers).
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