Fall_2013_prelim_Final_web_Update3 - page 9

Frequenty Asked Questions
CaGIS/ASPRS 2013 Specialty Conference • www.asprs.org/Conferences/San-Antonio-2013
How do I register for the conference?
Please register on-line or by using the registration form in this Program
on page 25. The form may be duplicated as needed. Complete the form
(type, print clearly, or attach a business card). Your name badge will
reflect this information. Payment in U.S. Dollars will be accepted by Visa,
MasterCard, Discover, American Express, checks made payable to ASPRS
2013 Specialty Conference, and signed government purchase orders or
training orders. Registrations received without payment will not be pro-
cessed. Please do not mail your registration form after you have regis-
tered by fax or online.
(Visa, MasterCard, Discover, or American Express)
Mail To:
ASPRS 2013 Specialty Conference Registration
5410 Grosvenor Lane, Suite 210
Bethesda, MD 20814
Phone: 301-493-0290 x109
(All Forms of Payment)
Fax To:
CaGIS/ ASPRS 2013 Specialty Conference Registration
301-493-0208 (fax)
(Visa, MasterCard, Discover, American Express/purchase orders only)
Will I receive confirmation of my registration?
Your registration will be confirmed by e-mail. A registration is not consid-
ered complete until all registration fees are received by the Meeting Reg-
istrar. Please notify the Meeting Registrar at 301-493-0290 x109 if you
have not received your confirmation within two weeks of submitting your
registration, or if you have any questions. Your registration packet will
be available at the CAGIS/ ASPRS 2013 Specialty Conference Registration
Desk, in the Crowne Plaza San Antonio-Riverwalk Hotel, during the regis-
tration hours noted on page 6 of this program.
What is the cancellation/refund policy?
To qualify for a full refund, a written cancellation must be received by the
CAGIS/ ASPRS 2013 Specialty Conference Meeting Registrar by Septem-
ber 27, 2013. For cancellations received by October 17, 2013, a 50 per-
cent refund will apply. No refunds will be made after October 17, 2013.
This policy applies to all fees paid for the conference. All refunds are sub-
ject to a $50.00 processing fee and will be issued one month after the
conference concludes.
Cancellations for medical emergencies after October 17, 2013, will be
considered on an individual basis and will require a physician’s signed
What is the location of the Conference?
All Conference activities will be held in the
Crowne Plaza San Antonio-Riverwalk Hotel
111 E Pecan Street
San Antonio, Texas 78205 USA
What is the Presenter and Moderator’s Registration Policy?
All Presenters and Moderators are
at the
appropriate registration rate. Presenters registered at the Full Reg-
istration Rate who attend the conference and fulfill all requirements
as directed by the Conference Coordinator including submitting the
required Presenters’ Rebate Form immediately after their session(s) will
be eligible for the appropriate rebate. This rebate will be issued within
30 business days after the conference.
There are no rebates for Modera-
tors who do not present a paper, Presenter Daily, Moderator Daily or
Student registrants.
When must Technical Paper and Poster Presenters register?
For a paper/poster presenter’s name and paper title to appear in the
final conference program, their registration must be received within 60
days of their receiving notification of the paper/poster acceptance but
not later than August 23, 2013.
As a student, presenting either a Technical Paper or Poster, what
registration fee do I pay?
All students attending the conference, whether they are presenting a
paper or poster or not, are eligible for the appropriate student registra-
tion fee.
I am a part-time student at an accredited institution. Do I qualify
for student registration fee?
Anyone who is currently enrolled as a full or part-time student at an
accredited college or university may register at the student registration
rates if they have not previously held an ASPRS membership in another
category, e.g., someone who previously held full membership then ret-
urned to college cannot now register as a student. As a non-member
student, you register online or use the paper form. ALL students are
required to fax a copy of their student identification to qualify for the
student registration fee.
Must I pre-register for the conference?
Pre-registration is preferred; however, on-site registration is available.
On-site Registration will be located in the Crowne Plaza San Antonio-Riv-
erwalk Hotel. A deep discount is available to everyone registering at least
30 days prior to the conference start date.
Are Daily Registrations permitted for all categories?
Yes. Daily registrations may be done in advance or on-site. However, a
deep discount is available to those who register at least 30 days prior to
the conference start date.
May I bring a Guest to the conference?
Yes, we welcome adult guests. This is a professional conference and
ren under age 13 are not permitted to attend any sessions or visit the
Exhibit Hall
. A separate registration fee has been set for all guests. (Please
see Registration Form on page 21 of this program). This fee includes the
admission to the Exhibit Hall and the Exhibitors’ Reception. Admission to
the general and technical sessions is not included with this registration.
If guests wish to attend any of these sessions, they must register at the
appropriate rate.
I am not a US citizen and am coming from outside the United
States, how do I get a Letter of Invitation to obtain a visa?
You must first register for the conference following the procedures outlined
above and pay the appropriate registration fee. Within the online registra-
tion form you will have an option to request a Letter of Invitation. If you pre-
fer, you may submit a written request for a Letter of Invitation to:
Sokhan Hing
Membership Manager
5410 Grosvenor Lane, Bethesda, Maryland 20814 USA
How do I get into the Exhibit Hall if I am not registered for the
You may visit the Conference Registration Desk in the Crowne Plaza San
Antonio-Riverwalk Hotel to purchase an exhibit hall only registration.
Everyone entering the Exhibit Hall must have a name badge, including
children 13 years of age and older.
Children under 13 years of age are
not permitted in the Exhibit Hall at any time due to insurance and safety
Are Workshops included with the registration fees?
No. Workshops require individual registration and a separate fee in addi-
tion to the general conference registration fees. Availability is based on
space. We do not reserve spaces without full payment in advance and
there is no waiting list. Workshop registrations must be received by Sep-
tember 27, 2013. ASPRS reserves the right to cancel any workshop if the
minimum number of registrations is not received by September 27, 2013.
On-site registration will be available for confirmed workshops with avail-
able space. Register early as many workshops will sell out.
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