Frequently Asked Questions

When will registration be open?

Online registration is now open. Payment will be accepted by Visa, MasterCard, American Express, checks made payable to ASPRS 2011 Annual Conference, and signed government purchase orders or training orders. Registrations received without payment will not be processed. Please do not mail your registration form after you have registered online.

www.asprs.org/Milwaukee2011
(Visa, MasterCard, or American Express only)

Will I receive confirmation of my registration?

Your registration will be confirmed by e-mail, mail or fax. A registration is not considered complete until all registration fees are received by the Meeting Registrar. Please notify the Meeting Registrar at 301-306-7606 or 888-233-2864 if you have not received your confirmation within two weeks of submitting your registration, or if you have any questions.

What is the cancellation/refund policy?

To qualify for a full refund, a written cancellation must be received by the ASPRS 2011 Annual Conference Meeting Registrar by March 31, 2011. For cancellations received by April 11, 2011 a 50 percent refund will apply. No refunds will be made after April 11, 2011. This policy applies to all fees paid for the conference. All refunds are subject to a $50.00 processing fee and will be issued one month after the conference concludes.

Cancellations for medical emergencies after the above deadline require a signed note from your physician.

What is the location of the Conference?

ASPRS sponsored Conference activities will be held in the
Hyatt Regency Milwaukee Hotel
333 West Kilbourn Avenue
Milwaukee, WI 53203
Phone: (414) 276-1234

And at the
Frontier Airlines Center
400 West Wisconsin Avenue
Milwaukee, WI 53203

Do presenters bring their own laptops?

Yes, ASPRS does not provide laptops or desktop computers for presenters.

Do Presenters have a Preparation Room?

Yes. A room will be available on a first come basis and will be equipped with an LCD projector and screen. ALL PRESENTERS ARE REQUIRED TO CHECK INTO THE PRESENTERS ROOM, INITIAL THE FINAL PROGRAM NEXT TO THEIR NAME AND INCLUDE EITHER A CELL PHONE NUMBER OR A HOTEL ROOM NUMBER.  This information is essential for the moderators to be certain that all presenters have arrived and are prepared to make their presentations .All presenters must bring their own laptops for all presentations. The location of this room will be announced in the Final Program that will be included with the on-site registration materials you receive when you check in at the ASPRS Registration Desk. We encourage all presenters to review their materials prior to their presentation.

What are Poster Presenters expected to do?

ASPRS provides to each poster presenter one side of a poster board, measuring eight feet wide by four feet high, and push pins. All poster presenters should plan to arrive between 8 am and 10 am on the date they are scheduled to display their work and affix it to any available board.  All posters must be removed by 1 pm Friday, May 5th.  ASPRS is not responsible for posters that are not removed.  All poster packaging must be removed from the poster area once posters are installed. 

I am a part-time student at an accredited institution, do I qualify for student registration fee?

Anyone who is currently enrolled as a full or part-time student at an accredited college or university may register at the student registration rates if they have not previously held ASPRS membership in another category, e.g. someone who previously held full membership then returned to college cannot now register as a student. You must submit your registration by fax to the number on the form, with a copy of your student identification to qualify for the student registration fee.

Are Workshops included with the registration fees?

No. Workshops require a separate registration fee in addition to the general conference registration fees.  Conference registration is not required to attend a workshop but early registration is advisable.  Availability is based on space. We do not reserve spaces without full payment in advance and waiting lists are not maintained. ASPRS reserves the right to cancel any workshop if the minimum number of registrations is not received by April 1, 2011. On-site registration will be available for confirmed workshops with available space.

Must I pre-register for the conference?

No. On-site Registration will be located in the hotel. However, a deep discount is available to everyone registering at least 30 days prior to the conference start date.

Is there a charge for the User Group Meetings?

No, the User Group Meetings are free of charge, however some require advanced reservations.

Are Daily Registrations permitted for all categories?

Yes. Daily registrations may be made in advance or on-site. However, a deep discount is available to those who register at least 30 days prior to the conference start date. If paying for a daily registration, you may purchase social tickets for that day only.

May I bring a Guest to the conference?

Yes, we welcome adult guests. This is a professional conference and children under age 13 are not permitted to attend any of the sessions or visit the Frontier Airlines Center Exhibit Hall. A separate registration fee has been set for all adult guests. (Please see the Registration page). This fee includes the admission to the Frontier Airlines Center Exhibit Hall, Frontier Airlines Center Exhibit Hall beverage breaks, the Exhibitors’ Reception, and the very special social event. Admission to the keynote, plenary and technical sessions is not included with this registration. If guests wish to attend any of these sessions, they must register at the appropriate rate.

Is there an additional charge for the Social Events?

If you are registered as Full, Speaker Full, or Spouse/Guest, the Exhibitors’ Reception, and the social event is included in the registration. All student and daily registrants, unregistered guests, and children must purchase tickets if they wish to attend the social event

Is Disability Assistance Available?

If you have special needs addressed by the Americans with Disabilities Act, please contact ASPRS Headquarters at 301-493-0290 ext. 106. A written statement will be required outlining your particular needs. Please submit all requests for assistance by March 31, 2011 so that appropriate arrangements can be made.

How do I get into the Frontier Airlines Center Exhibit Hall if I am not registered for the conference?

Daily Frontier Airlines Center Exhibit Hall badges may be purchased at the ASPRS Registration Desk. Everyone entering the Frontier Airlines Center Exhibit Hall must have a name badge, including children over 13 years of age. Children under 13 years of age are not permitted in the Frontier Airlines Center Exhibit Hall at any time due to insurance and safety regulations.

Will it be possible to post resumes and job openings?

Yes, a separate area will be located in the Frontier Airlines Center Exhibit Hall for all resumes and job postings. Please bring multiple copies of all postings to allow prospective candidates to take one. All interested parties should check the board frequently for new materials.

I am not a US citizen and am coming from outside the United States, how do I get a Letter of Invitation to obtain a visa?

You must first register for the conference following the procedures outlined above, and then if you need a formal letter of invitation in obtain a visa, you will need to submit a request to:

Sokhan Hing
Membership Manager
ASPRS
5410 Grosvenor Lane, Bethesda, Maryland 20814
membership@asprs.org

We strongly suggest that you register and apply for your visa as soon as possible since lengthy delays sometimes occur in obtaining visas. Letters of invitation will not be issued until your registration is finalized and all fees are paid.