Headquarters News
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ASPRS Proposed Bylaws Revisions
Guide to RevisionsACSM/ASPRS Fall 2000 Conference
Index
In December, the ASPRS Board of Directors received the following revised Bylaws from the Bylaws Committee. As stipulated in the Bylaws, we are printing the entire revised Bylaws in this issue of PE&RS to give all members a chance to comment on them before they are voted on by the Board in May. All comments should be sent to bylaws@asprs.orgnot later than April 15, 2000. When providing comments for consideration, please state the comment along with the article and section of the Bylaws to be commented upon.
SECTION 20. Public Relations - Typical Section Title Change
SECTION 19. Public Relations
Text Deletion - Typical Deletion
Strikeout
(Text Addition) - Typical Addition in Parenthesis
Adopted by ASPRS Board of Directors October 6, 1987
TRANSFER OF CORPORATE ACTIONS RESOLUTION
ARTICLE I. Name and Office
Section 1. Name and Definition
Section 2. Office Location
ARTICLE II. Objectives
Section 1. Objectives of the Society
ARTICLE III. Membership
Section 1. Classes of Membership
Section 2. Member
Section 3. Emeritus Member
Section 4. Honorary Member
(Section 5. Fellow Member)
Section 5.(6) Affiliate Member
Section 6.(7) Student Member
(Section 8. Associate Member)
Section 7.(9) Sustaining Member
Section 8.(10) Inactive Member
Section 9.(11) Membership Termination
ARTICLE IV. Officers and Directors
Section 1. Elective Officers
Section 2. President
Section 3. President-Elect
Section 4. Vice President
Section 5. Immediate Past President
Section 6. Directors
Section 7. Appointed Officers
Section 8. Board of Directors
Section 9. Nominating and Election Procedures
a. Elective Officers
b. National Directors
c. Division Directors
d. Election Procedures
Section 10. Term of Office
ARTICLE V. Regions
Section 1. Definition
Section 2. Boundaries and Membership
Section 3. Establishing Regions
Section 4. Dissolution
Section 5. Operations
Section 6. Financing
Section 7. Functions
Section 8. Support to the Society
ARTICLE VI. Chapters
Section 1. Definition
Section 2. Establishing Chapters
Section 3. Boundaries
ARTICLE VII. Divisions
Section 1. Definition
Section 2. Establishing Divisions
Section 3. Dissolution
Section 4. Officers and Their Responsibilities
Section 5. Operations
Section 6. Membership
Section 7. Financing
ARTICLE VIII. Committees
Section 1. Appointment
Section 2. Standing Committees
Section 2. Special Committees
Section 3. Special Committees
Section 3. Working Groups
Section 4. Working Groups
Section 4. Assignment of Responsibilities
Section 5. Assignment of Responsibilities
Section 5. Tasks for Working Groups
Section 6. Operations Guidelines
Section 7. Joint Committees
Section 8. Standing Committees
Section 9. Executive Committee
Section 10. Nominating Committee
Section 11. Awards Committee
Section 12. Bylaws Committee
Section 13. Evaluation for Certification Committee
Section 14. Convention Planning and Policy Committee
Section 14. Convention Advisory Committee
Section 15. Education (and Professional Development Committee)
Section 15. Education Committee
Section 16. Finance and Administration Committee
Section 16. Government Affairs Committee
Section 17. Government Affairs Committee
Section 17. Honorary Member Nominating Committee
Section 18. Honorary Member Nominating Committee
Section 18. Membership Committee
Section 19. Membership Committee
Section 19. Strategic Planning Committee
Section 20. Strategic Planning Committee
Section 20. Professional Conduct Committee
Section 21. Professional Conduct Committee
Section 21. Publications Committee
Section 22. Publications Committee
Section 22. Journal Policy Committee
Section 23. Journal Policy Committee
Section 23. Public Relations Committee
Section 24. Public Relations Committee
Section 25. Student Activities Committee
Section 24. Scholarship Committee
(Section 24. Data Preservation and Archiving Committee)
(Section 25. Division Directors Committee)
(Section 26. Electronic Communications Committee)
(Section 27. Sustaining Members Council Committee)
(Section 28. Memorial Address Committee)
Section 29. Committee Expenses
Section 27. Committee Expenses
ARTICLE IX. Finances
Section 1. Membership Dues and Fees
Section 2. Fees for Publications
Section 3. Budget
ARTICLE X. Administration
Section 1. Board of Directors Responsibilities
Section 2. Officers Responsibilities
Section 3. Executive Director Responsibilities
Section 4. Secretary-Treasurer Responsibilities
(Section 5. Secretary Responsibilities)
Section 6. Absence of Executive Director, Secretary, or Treasurer
Section 5. Absence of Executive Director or Secretary-Treasurer
ARTICLE XI. Meetings
Section 1. Society
Section 2. Board of Directors
Section 3. Executive Committee
Section 4. Attendance by Officers and Directors
Section 5. Telephone Conference - Mail Ballot (-Email Ballot)
Section 6. Membership Mail Ballots
ARTICLE XII Publications
Section 1. Purpose
Section 2 Society Publications
Section 3. Official Journal
Section 4. Division Publications
Section 5. Region Publications
Section 6. Communications Director
Section 7. Publications Content
ARTICLE XIII. Seal and Insignia
Section 1. Official Seal and Insignia
Section 2. Uses
Section 3. Changes
ARTICLE XIV. Rules of Order
Section 1. Robert’s Rules of Order
Section 2. Parliamentarian
Section 3. Voting
Section 4. Standard Operating Procedures
Section 5. Headquarters Policy Files
Section 6. Bylaws Terminology
ARTICLE XV Dissolution
Section 1. Distribution of Assets to Other Organizations
Section 2. Assets in Formation of New Organizations
ARTICLE XVI. Amendments
Section 1. Petition for Amendment
Section 2. Amendment Procedure
Section 3. Adoption
TRANSFER OF CORPORATE ACTIONS FROM ASP TO ASPRS
WHEREAS the American Society for Photogrammetry (ASP) was previously incorporated in the District of Columbia; and
WHEREAS ASP subsequently relocated to the Commonwealth of Virginia; and
WHEREAS the membership subsequently approved a procedure whereby ASP was dissolved and a new corporation, the American Society for Photogrammetry and Remote Sensing (ASPRS) was incorporated in Virginia; and
WHEREAS the ASPRS Board of Directors desires to continue in effect the actions, policies, and general corporate purposes of the original ASP in the new ASPRS:
IT IS HEREBY RESOLVED that all corporate action previously effected by ASP including, but not limited to, personnel policies, the adoption of policies regarding joint convention activities, the Code of Ethics governing photogrammetric and remote sensing activities, and the procedures for the Certified Photogrammetrist Program, are here adopted as continuing in full force and effect as if said corporate actions had been originally adopted by the Board of Directors of the ASPRS.
Adopted by ASPRS Board of Directors, April 7, 1989
ARTICLES OF INCORPORATION OF THE AMERICAN SOCIETY FOR PHOTOGRAMMETRY AND REMOTE SENSING
This Non-Stock and Non-Profit corporation is formed under the provisions
of Chapter 2. Title 13.1, of the Code of Virginia:
(a) The name of this organization shall be the American Society for Photogrammetry
and Remote Sensing.
(b) The Society is formed for non-profit, educational and scientific purposes,
to-wit: To advance the science of photogrammetry and remote sensing; to educate
individuals in the science of photogrammetry and remote sensing; to foster
the exchange of information pertaining to the science of photogrammetry and
remote sensing; to develop, place into practice and maintain standards and
ethics applicable to aspects of the science; to provide a means for the exchange
of ideas among those interested in the sciences; to encourage, publish and
distribute books, periodicals, treatises, and other scholarly and practical
works to further the science of photogrammetry and remote sensing and in general
to have all of the powers set forth in Virginia Code Section 13.1-204.1. The
activities of the Society shall not be conducted for profit, but rather, shall
be exclusively devoted to the achievement of its stated purposes. No part of
any revenue generated by the Society shall inure to the private benefit of
any individual, director or officer of the Society.
(c) The Society will have members.
(d)The categories of members and criteria for selection and qualification as
member’s shall be set forth in the Society’s Bylaws as will the rights of members
to vote on matters affecting the Society.
(e) The Society will be managed by a Board of Directors, elected by the members,
according to the procedures set forth in the Bylaws.
(f) The internal affairs of the Society shall be governed by the Bylaws which
are established by the initial Board of Directors and which may be amended
from time to time. The Society shall have the right to provide indemnification
to directors, officer’s. employees and agents in accordance with Virginia Code
Section 13.1-205.1. Upon dissolution of the corporation, the Board
of Directors shall, after paying or making provision for the payment of all
of the liabilities of the corporation, dispose of all of the assets of the
corporation exclusively for the purposes of the corporation in such a manner,
or to such organization(s) organized and operated exclusively for charitable,
educational, religious, or scientific purposes as at the time shall qualify
as an exempt organization under section 501 (c) (3) of the Internal Revenue
Code (or the corresponding provisions of any future United States Internal
Revenue Law), as the Board of Directors shall determine. Any such assets not
so disposed of shall be disposed of by a Court of appropriate jurisdiction
of the County in which the principal office of the corporation is then located,
exclusively for such organizations, as said Court shall determine, which are
organized and operated exclusively for such purposes.
(g) The Registered Agent of the Society is Felice Berkowitz, Esq., a
member of the Virginia State Bar whose business office is 4084 University Drive,
Suite 202, Fairfax, VA 22030.
(h)The original Board of Directors is established by these Articles of Incorporation. The
minimum number of Directors shall be 7; the maximum number of Directors
shall be set by the Bylaws. The Directors constituting the initial Board of
Directors are as follows:
Tamsin G. Barnes; Alan R. Stevens; John J. Graham; Enzo F. Becia; Arnold H. Lanckton; Roger F. Crystal; John J. Lyon; Charles H. Andregg; Jack F. Staples; Thomas J. Lauterborn; Jerry A. Wagner; William L. Johnson; Marilyn M. O’Cuilinn; Roger M. Hoffer; Alden P. Colvocoresses; William D. French; Roy A. Mead; Daniel S. Andrews; Ronald J. Welebny; Michael S. Renslow; Steven D. Johnson; Donald L. Light; Marshall S. Wright, Jr.; Andy Taylor; Thomas H. Mace; S. Donald Port; F. E. Lortz
(i) The duration of the Society is perpetual.
Dated this 17th day of December, 1986.
BYLAWS OF THE AMERICAN SOCIETY FOR PHOTOGRAMMETRY AND REMOTE SENSING
Section 1. Name and Definition
The name of the Organization shall be the American Society for Photogrammetry
and Remote Sensing, (ASPRS), hereinafter in these Bylaws called the
Society. Photogrammetry and Remote Sensing is the art, science and
technology of obtaining reliable information about physical objects
and the environment, through the process of recording, measuring and
interpreting imagery and digital representations of energy patterns
derived from non-contact sensor systems.
Section 2. Office Location
The principal office of the Society shall be in the Washington, D.C.
metropolitan area. The Society may have such other offices as may from
time to time be designated by the Board of Directors.
Section 1. Objectives of the Society
a. To advance scientific knowledge in the various disciplines of photogrammetry
and remote sensing including but not limited to, aerial surveying
and mapping, photo interpretation, spatial information management,
and the related sciences in furtherance of the public welfare and
in the interests of those who practice in the profession and those
who use its services and products.
b. To encourage public programs relating to photogrammetric and remote sensing
endeavors such as mapping, charting, cadastral surveying, and resource and
environmental surveys and studies, working with governmental and private organizations
in furthering such programs.
c. To foster understanding and cooperation and to expedite the exchange of
knowledge and ideas among the members of the Society and with those of other
national and international organizations with similar or related interests.
d. To serve the membership and the public as a central source of information,
reference, and consultation on the disciplines represented in the Society.
e. To contribute to the education of the general public about the nature of,
and benefits to be realized from, the products and services provided by the
profession.
f. To further the national and international recognition and understanding
of the profession and its various disciplines.
g. To establish and maintain a code of ethics for the profession.
h. To establish and apply standards for competence and performance for the
various disciplines represented in the Society as appropriate to the welfare
of the general public
i. To hold meetings for the exchange of scientific and technical information
and for the exhibit of products and services.
j. To encourage. publish and distribute books, periodicals, treatises and other
scholarly and practical works applicable to the disciplines in the Society.
k. To encourage and support education programs essential to the development
and maintenance of the profession.
l. To recognize and honor the leaders of the profession.
m. To do and perform any lawful act and service to further the growth and recognition
of the profession.
Section 1. Classes of Membership
Membership in the Society shall be classified in the following categories: MEMBER,
EMERITUS MEMBER, HONORARY MEMBER, (FELLOW MEMBER), AFFILIATE
MEMBER, STUDENT MEMBER, (ASSOCIATE MEMBER,) SUSTAINING MEMBER, INACTIVE
MEMBER.
Section 2. Member
A Member is an individual involved in the sciences and disciplines
set forth in the objectives of the Society and shall be entitled to
all rights and privileges of the Society, including the right to vote
and hold office and the privilege of receiving a subscription to the
Society’s official journal. An applicant for admission as a Member
shall file with the Executive Director a signed statement of concern
for and involvement in the objectives of the Society by completing
an application form prescribed by the Board of Directors. Completion
of the form and payment of the required dues shall constitute fulfillment
of admission requirements.
Section 3. Emeritus Member
An Emeritus Member is an individual who has been a member in good standing
for 25 consecutive years and who has reached the age of 65, or for
35 consecutive years and has reached the age of 60. The Emeritus Member
shall be relieved of any further payment of dues and shall be entitled
to all rights and privileges of the Society, including the right to
vote and hold office and the privilege of receiving a subscription
to the Society’s official journal.
Section 4. Honorary Member
An Honorary Member shall be an individual who has rendered distinguished
service to the Society and/or who has attained distinction in photogrammetry,
remote sensing or the related sciences, deserving of recognition by
the Society; and shall be elected for life. The total number
of Honorary Members, however, shall not exceed twenty-five at any given
time and no more than two shall be elected in any year. Honorary
Members shall be entitled to all the privileges of the Society without
payment of dues, but they shall not have the right to vote or hold
office therein except when they have been elected from the Member or
Emeritus Member classification. Honorary Membership is not applied
for but shall be conferred upon selected individuals by a two-thirds
vote of all members of the Board of Directors present and voting by
secret ballot at a duly advertised meeting, or by mail ballot. Appropriate
background information shall be furnished to each member of the Board
of Directors.
(Section 5. Fellow Member)
(A Fellow Member shall be an individual who is an active member of
the Society and has performed exceptional service in advancing the
science and use of the mapping sciences. Fellow Member status is awarded
for professional excellence and for service to the Society. Nominees
must have made outstanding contributions in a recognized Society specialization
whether in practice, research, development, administration, or education
in the mapping sciences. Nominees must be active members of the
Society at the time of their nomination and must have been active members
for a total of at least ten years. Candidates are nominated by
any active member of the Society, except members of the Executive Committee,
recommended to the Fellows Committee, which is a sub-committee of the
Awards Committee, and elected by the ASPRS Board of Directors. Up
to 0.3 percent of the Society’s active members may be elected as Fellows
in any one year. Members of the Fellows Committee and the Executive
Committee are ineligible for nomination.)
Section 5.(6) Affiliate Member
An Affiliate Member is an individual with an interest in the objectives
of the Society but not directly involved in its disciplines and shall
be entitled to all rights and privileges of the Society except for
the right to vote and to hold office. An applicant for admission
as Affiliate Member shall file with the Executive Director a signed
statement of interest in the Society by completing an application form
prescribed by the Board of Directors. Completion of the form
and payment of the required dues shall constitute fulfillment of admission
requirements.
Section 6.(7) Student Member
A Student Member shall be an undergraduate or graduate student attending
a university or college which has on its faculty at least one Member
of the Society who will certify that the applicant is eligible for
Student Member Status, i.e.: a full-time undergraduate or a graduate
student maintaining a minimum of eight credit hours per semester or
the equivalent. Such certification is required for each year
of student membership. A Student Member shall normally
not have held previously any other membership classification in the
Society. (A person is not eligible for student membership
if he/she has previously held Member status.) A Student Member shall
be entitled to all rights and privileges of the Society, except for
the right to vote or to hold office therein.
Section 6.(8) (Associate Member)
An Associate Member shall have been a student for at least one year
but is no longer eligible for student membership status. Associate
Members shall pay dues that are approximately two-thirds of the full
member dues and shall be eligible for this membership for a period
of no more than three years immediately following their time as a student
member. Associate Members shall be entitled to the same rights
and privileges of the Society as a Member.
Section 7.(9) Sustaining Member
A Sustaining Member shall be an individual or organization with an
interest in the objectives of the Society and wishing to provide financial
support to the work of the Society. Such members shall be entitled
to all the privileges of the Society except that they shall not have
the right to vote or hold office therein, unless, they are voting members. An
applicant for admission as a Sustaining Member shall file a statement
with the Executive Director of the applicant’s interest in the objectives
of the Society and intent to financially assist the Society. Such application
shall be reviewed and approved by the Executive Director and reported
to the Board of Directors at its next meeting.
Section 8.(10) Inactive Member
An Inactive Member is an individual who has been removed from the membership
rolls due to non-payment of required dues and who has not resigned
from the Society. An Inactive Member shall not be entitled to
the rights and privileges of the Society until such time as compensation
is made for the unpaid dues.
Section 9.(11) Membership Termination
Membership may be terminated in any of the following ways:
a. Any member desiring to resign from the Society shall submit his (their)
resignation in writing to the Executive Director prior to the end of the calendar
year for which dues have already been paid.
b. Any member not having resigned in writing and not having paid the required
dues shall be considered to be delinquent and will be so notified. Delivery
of the journal shall be discontinued after one month and if dues are not paid
within three months the member will be reclassified to Inactive Member.
c. Any member may be separated for cause by a two-thirds vote of the Board
of Directors, provided that the member shall be given full opportunity for
defense to the Board before such action is taken. Any member so separated may
apply for reinstatement after one year by satisfactorily demonstrating the
removal of the cause and paying any indebtedness to the Society. Such reinstatement
shall require a two-thirds vote of members of the Board of Directors present
and voting.
ARTICLE IV. OFFICERS AND DIRECTORS
Section 1. Elective Officers
The Elective Officers of the Society shall be President, President-Elect,
Vice President and Immediate Past President.
Section 2. President
The President shall be the principal elective officer of the Society,
shall preside at Annual and Special Meetings of the Society, of meetings
of the Board of Directors and of the Executive Committee and shall
be a member ex officio, with right to vote, of all Society committees
except the Nominating Committee. The President shall provide
guidance for promoting the welfare and effectiveness of the Society,
and shall perform such other duties as are necessarily incident to
the office of President or as may be prescribed by the Board of Directors.
Section 3. President-Elect
The President-Elect (shall) perform as necessary the duties of the
President is (in) the event of disability or other absence of the President,
shall chair the Program Planning Committee (oversee
the activities of the Technical Divisions and Sustaining Members) and
shall have such other duties as the President or the Board of Directors
may assign.
Section 4. Vice President
The Vice President shall chair meetings of the Region Presidents and
Directors, shall serve on the Finance and Administration Committee,
(oversee the Treasurer’s activity) and have such other duties as the
President or the Board of Directors may assign, including those of
the President-Elect in the event of disability of that officer.
Section 5. Immediate Past President
The Immediate Past President shall chair the Nominating Committee,
(provide the Incoming Board Members Orientation, be the Society’s ISPRS
Liaison,) and serve as an advisor to the President.
Section 6. Directors
The Directors shall be the National Directors elected by each Region
of the Society and the Director of each of the Divisions of the Society.
Section 7. Appointed Officers
The Executive Director, and the Secretary, (and the)
Treasurer shall be appointed by the President upon the recommendation
of the Executive Committee and with the consent of the Board of Directors. The
Executive Director shall be responsible to the Board of Directors,
through the President for the administration and management of the
Society, including employing and directing the Headquarters staff,
and shall have such other duties as prescribed by the Board of Directors.
Section 8. Board of Directors
The Board of Directors shall consist of the Elective Officers and the
Directors. The appointed officers shall be ex-officio members without
voting rights.
Section 9. Nominating and Election Procedures
a. Elective Officers
(1) Nominations for the ELECTIVE OFFICERS of the Society shall be made
by the Nominating Committee consisting of the five most recent and
available Past Presidents of the Society, and chaired by the Immediate
Past President.
(2) The office of President shall be filled by automatic succession of the
President-Elect, who shall normally succeed to office from the office of Vice
President. The Vice President is elected by a plurality of the voting membership
at large from a choice of two or more nominees on the ballot.
(3) The Nominating Committee shall nominate candidates for the office of Vice
President on or before a date that is twenty weeks prior to the date of the
Annual Meeting. Nominee selections will normally rotate annually among members
representing government, industry, and academia. An announcement
of the nominations shall be made in a Society publication received by the members
eighteen weeks prior to the Annual Meeting. Additional nominations may
be made by a nominating letter signed by no fewer than 250 voting members of
the Society and a biographical sketch of the nominee, to be received by the
Executive Director no later than fourteen weeks prior to the Annual Meeting.
(4) The Nominating Committee shall certify that all nominees are qualified,
willing to serve, and meet the requirements set forth in these Bylaws. Nominees
may not be candidates for more than one office.
b. National Directors
(1) Nomination for the position of National Director for each Region shall
be made by the Region’s Nominating Committee, which shall ensure that the Region’s
membership has an opportunity to nominate additional candidates.
(2) Elections shall be by ballot by a plurality of members of the Region voting. The
name and biographical data of the elected National Director shall be submitted
by the Region to the Executive Director not later than forty days prior to
the Annual Meeting of the Society.
c. Division Directors
(1) Nominees for Division officers shall be determined by Division operating
procedures. Their names and biographical data shall be forwarded to the Executive
Director no later than fifteen weeks before the Annual Meeting, so that they
may be included in the election ballot. A Division Director and an Assistant
Division Director shall be elected by a plurality of members voting. The
Assistant Division Director shall normally succeed to the office of Division
Director.
d. Election Procedures
(1) The Executive Director shall be responsible for mailing to all qualified
voting members at least ten weeks before the Annual Meeting the printed election ballot accompanied by
biographical data and clear and complete instructions for the balloting procedure. The
ballot shall also contain any proposals requiring a vote by the membership.
(2) Ballots must be received at Society headquarters before 9:00 a.m. of the
twenty-first day prior to the Annual Meeting. The completed ballot shall
be unsigned and sealed in an envelope showing on the outside the member’s name,
both written and printed, to determine eligibility to vote. Election
tellers appointed by the President shall record the ballots cast and submit
a report to the President twenty days before the Annual Meeting, so that the
President may notify the candidates of the outcome nineteen days prior to the
Annual Meeting.
(3) A tie vote shall be decided by a majority vote of the Board of Directors.
Section 10. Term of Office
a. Each Elective Officer shall take office during the Annual Meeting
of the Society and shall serve until the successor is duly elected
and installed at the next Annual Meeting. An Elective Officer
may not serve two consecutive terms in the same office except as
provided for elsewhere in the Bylaws.
b. The term of office for National Directors shall be three years commencing
with installation at the Annual Meeting of the Society. Approximately
one-third of the National Directors shall be elected each year, in accordance
with the schedule determined by the Executive Director.
c. The term of office for Division Directors and Assistant Division Directors shall be two years.
d. Incomplete terms of any Elective Officer may be filled for the balance of the term by the Board of Directors at any regular or special meeting. Incomplete terms of National Directors and of Division Directors shall be filled by the Regions and Divisions respectively in accordance with their procedures.
Section 1. Definition
Regions shall function as administrative sub-elements of the Society. All
Society members shall be members of a Region based on their (place
of residence) geographical location.
Section 2. Boundaries and Membership
Region boundaries normally shall be established along State and/or
county boundary lines. Foreign areas shall be allocated to Regions
to ensure opportunity for all members to participate in Region activities. No
member may have membership in more than one Region. Membership
in a Region other than that in which the member resides can be considered
when circumstances justify it, (contingent upon notification to and) subject
to approval by the (Executive Committee) Executive
Director.
Section 3. Establishing Regions
Modification of existing Region boundaries to establish a new Region
or to change the geographical areas of two existing Regions shall require
approval of the Board of Directors by a two-thirds vote. A request
for a Charter for a new Region shall be signed by at least 100 voting
members who reside in the geographical area proposed for the New Region. The
Charter request shall include proposed boundary lines, along with written
approvals of the Regions whose boundaries would be affected.
Section 4. Dissolution
Regions shall be dissolved and their charters shall be rescinded for
good and sufficient reason by a two-thirds vote of the Board
of Directors.
Section 5. Operations
Regions shall adopt Bylaws, policies and procedures as necessary to
carry out the objectives of the Society in accordance with Society
Bylaws and policies. Each Region shall elect Region Officers
and a National Director, appoint committees and form and supervise
Chapters. Regions shall report to the Executive Director, within
three weeks of their elections, the names of all elected officials
and appointed committee chairmen. Region elected officials shall
be active members of the Society. Any subsequent changes shall
be promptly reported. Regions shall provide their own postage
and stationery and are encouraged to develop their own letterheads
incorporating the name and insignia of the Society in a manner authorized
by the Executive Director.
Section 6. Financing
Regions may assess dues from members within the Region, and may raise,
collect and expend funds for Regional purposes within limitations or
policies established by the Society. Regions also shall be eligible
to receive financial assistance from the Society. This shall include:
a. Member Rebate
Ten percent of each Region member’s annual Society dues may he apportioned
to the Region based on the number of voting members in the Region as of the
preceding December 31st, when requested by the Region. Eligibility for
the member rebate shall be based on fulfilling the following obligations to
the Society:
(1) At least two technical meetings for Region members were held during the
preceding calendar year.
(2) All eligible voting members had voting rights on matters pertaining to
the Region.
(3) Information from Society Headquarters was disseminated to Region members
and Society affairs were supported in the Region.
(4) An active membership campaign was conducted, including operation
of a membership committee to vigorously pursue acquisition of new members,
to contact Region members in arrears in their dues, and assess reasons for
the delinquency of members.
((5) Satisfaction of all relevant requirements imposed on the Society by the
Internal Revenue Service or other government agencies.)
b. Rebate of Meeting Proceeds
A portion of the proceeds to the Society from a successful convention, seminar,
symposium, workshop or other such Society activity in the Region may be returned
to the Region in accordance with Society policies.
Section 7. Functions
Regions shall provide a forum for their members to consider technical
and professional matters of Region concern. This may include
cooperation with regional entities of related scientific, technical,
or professional associations or organizations, or with educational
institutions. A Region may establish formal operating relationships
with such entities subject to approval of the Board of Directors, but
shall not incur any financial obligations in the name of the Society
without prior consent of the Society.
Section 8. Support to the Society
a. Regions shall provide support to the Society by:
(1) Developing regional positions and preparing recommendations relating to
Society policies, technical matters, education, legislation and other pertinent
matters, and actively participating in the Society planning process. Regions
shall not, however, issue resolutions or statements of policy, or act on matters
of national importance without specific approval of the Board of Directors;
(2) Developing concepts for Society technical meetings, workshops and seminars
within the Region;
(3) Proposing, preparing and sponsoring preparation of technical articles and
other publications for the Society publications program.
b. The Region National Director shall assure coordination of Region activities
with Society operations and policies.
Section 1. Definition
Chapters shall be administrative sub-elements of Regions, established
as necessary by Regions to improve Society support to its members and
to encourage local participation in Society activities.
Section 2. Establishing Chapters
Regions shall determine their need for establishment of Chapters and
shall operate them in accordance with Region Bylaws after a charter
for each Chapter is issued by the Society Board of Directors. At
least ten members must indicate their intent to participate before
a charter can be issued.
Section 3. Boundaries
Chapters may be (a) geographical sub-division of Regions, including
all Society members in the Chapter area or may be Student Chapters
including Student Members and other participating members of the Society
at a specific educational institution.
(Section 4. Dissolution
Chapters shall be dissolved (in accordance with the Region Bylaws)
and their charters shall be rescinded for good and sufficient
reason by a two-thirds vote of the Board of Directors.)
Section 1. Definition
Divisions shall be used to organize and direct the technical, scientific
and professional activities of the Society. Divisions shall not
function as administrative sub-elements of the Society.
Section 2. Establishing Divisions
Divisions shall be established by a two-thirds vote of the Board of
Directors after considering a written petition containing the signatures
of at least 200 voting members, certified to be in good standing by
the Executive Director. The petition shall include clearly stated
objectives and the sphere of interests for the proposed Division, explaining
its relationship to existing Divisions of the Society. Evidence
shall be included showing that the specified area of interest has been
actively pursued by a committee or working group of the Society for
a period of at least one year.
Section 3. Dissolution
Divisions shall be dissolved upon a two-thirds vote of the Board of
Directors if:
a. A desirable level of activity as determined by the Board of Directors is
not maintained, and/or;
b. The Division no longer represents an area of technical, scientific or professional
interest.
Section 4. Officers and Their Responsibilities
Each Division shall have, as a minimum, a Division Director and Assistant
Division Director elected by the membership of the Society in accordance
with Article IV of these Bylaws. The Division Director is a full voting
member of the Board of Directors. The Assistant Division Director
shall serve in the capacity of the Division Director in his (his/her)
absence. The duties of the Division Director are, as a minimum:
a. Development and maintenance of a long-range program (strategic
plan) for the Division, and the supervision of its activation,
b. Preparation and presentation to the Board of Directors of periodic reports
to show the status of program activities,
c. Submission of an annual report to the membership of the Society, to include
an assessment of progress within the Division’s sphere of interest, and
d. Preparation and maintenance of Division operating procedures, providing
a current copy for file with the Executive Director.
Section 5. Operations
Divisions shall organize committees, working groups and other appropriate
organizational subdivisions as necessary to carry forward the work
of the Society in their sphere of interest. Joint committees and working
groups among Divisions may be organized to permit effective action
on problems of common interest.
Section 6. Membership
All members of the Society shall be given the opportunity to indicate
the Divisions in which they wish to participate. A member may
affiliate with any or all of the Divisions or interest to the member.
Section 7. Financing
Divisions shall not levy dues. Funds required for Division activities
shall be provided from the Society budget. Divisions shall not act
in the name of, nor incur financial obligations to, the Society without
prior approval by the Board of Directors or the Executive Committee.
Section 1. Appointment
The President, acting for the Board of Directors, shall appoint such
Society Standing and Special Committees and working groups as may be
required by the Bylaws, or as may be necessary. The President
shall be an ex-officio member of all Society Committees except for
the Nominating Committee. Committees and working groups shall
report to the Board of Directors through the President.
(Section 2. Standing Committees Standing committees are appointed
by the President, acting for the Board of Directors, to address primary
Society activities and insure continuing support, development and maintenance
for programs. Standing committees report to the Board of Directors.)
Section 2. Special Committees
Section 3. Special Committees
Special committees are those considered necessary by the President or the Board
of Directors to supplement the Standing Committees in the conduct of Society
activities to accomplish specific Society goals. They may be disbanded upon
completion of their assigned mission.
Section 3. Working Groups
Section 4. Working Groups
Working groups of any size may be formed by the President to undertake
a single task and are automatically terminated upon completion of
that task. Assignment of tasks to working groups shall be in
the form of a letter from the President to the Chairman (Chair)
with copies to members of the Board of Directors.
Section 4. Assignment of Responsibilities
Section 5. Assignment of Responsibilities
Detailed assignments of responsibilities to committees, including
those specified in the Bylaws, shall be in the form of a written
charter approved by the Board of Directors. Annual tasks may
be added by the President.
Section 5. Tasks for Working Groups
Assignment of tasks to working groups shall be in the
form of a letter from the President to the Chairman (Chair) with
copies to members of the Board of Directors.
Section 6. Operations Guidelines
Guidelines for operating procedures of committees and working groups
shall be provided by the Executive Director.
Section 7. Joint Committees
When considered to serve the interests of the Society, the President,
with the approval of the Board of Directors, may establish joint committees
with other organizations for treating matters of common interest within
the limits of the Bylaws.
Section 8. Standing Committees
There shall be the following Standing Committees:
a. Executive
b. Nominating
c. Awards
d. Bylaws
e. Evaluation for Certification
f. Convention Planning and Policy
f. Convention Advisory
g. Education and Professional Development
g. Education
h. Finance and Administration
h. Government Affairs
i. Honorary Member Nominating
h. Honorary Member Nominating
j. Membership
k. Membership
k. Strategic Planning
l. Strategic Planning
l. Professional Conduct
m. Professional Conduct
m. Publications
n. Publications
n. Journal Policy
o. Journal Policy
o. Public Relations
p. Public Relations
(p. Data Preservation and Archiving)
(q. Division Directors)
(r. Electronic Communications)
(s. Sustaining Members Council)
(t. Memorial Address)
Section 9. Executive Committee
a. The Executive Committee shall consist of the President, President-Elect,
Vice President and the Immediate Past President and four Directors
chosen by the Board of Directors from its own number. The Executive
Director shall be an ex-officio member without voting rights. The
President shall chair the Executive Committee.
b. The Executive Committee shall act for the Board of Directors in the interim
between meetings to carry on the business and financial affairs of the Society. In
the discharge of its responsibilities it shall have the power, within the limitations
of the Bylaws and established policies, to initiate and execute any measures
which, in its judgement, are deemed necessary or expedient to further the interests
and achieve the objectives of the Society.
c. A report of the Executive Committee proceedings, actions taken on an interim
basis and appropriate recommendations shall be prepared and submitted to the
Board of Directors at its next meeting.
d. Directors to serve on the Executive Committee shall be elected by a secret
ballot of the Board of Directorsat its first meeting following the Annual Meeting
of the Society. The Executive Director shall determine the number of
vacancies to be filled.
Section 10. Nominating Committee
The Nominating Committee shall consist of the five most recent and
available Past Presidents of the Society. The Immediate Past
President shall be the Chairman (Chair). The
next most immediate Past President available will serve as Chairman (Chair)
in the event the Immediate Past President is unable to do so. The
Nominating Committee shall nominate candidates for Society offices
as required by Article IV of these Bylaws.
Section 11. Awards Committee
The Awards Committee shall consist of not less than three members and
shall be responsible for supervision of the awards program of the Society,
except for Honorary Membership awards. (The Fellows Committee,
as a sub-committee of the Awards Committee, is responsible for the
Fellow Member award.) The Committee shall assure that the membership
is made fully aware of awards and shall establish and carry out procedures
for receiving recommendations, reviewing qualifications, and selecting
recipients. The Committee, in coordination with sponsor organizations
and with other societies with similar interests, shall recommend the
establishment of new awards and the discontinuance of those no longer
appropriate.
Section 12. Bylaws Committee
The Bylaws Committee shall consist of two or more members and shall
be chaired by a Director of the Society. The Executive Director
shall be a member of the Committee. The Committee shall be responsible
for periodically reviewing the operating policies and procedures of
the Society to determine if they are consistent with the Bylaws and,
as appropriate, recommending to the Board of Directors amendment or
extension of the Bylaws. The Committee shall advise the officers
or directors of Bylaw requirements relative to current or proposed
Society actions.
Section 13. Evaluation for Certification Committee
a. The Evaluation for Certification Committee (ECC) shall consist of,
at a minimum, five members appointed for a term of five years, staggered
so that at least one new member is appointed each year. Membership
should fairly represent:
(1) The government sector
(2) Private practice
(3) Academia
(4) The Divisions of the Society
b. The ECC shall have responsibility for the review, evaluation, and final
selection of applicants for Society certification. The Committee shall
be responsible for developing and maintaining Society standards for certification
for approval by the Board of Directors.
c. In response to voluntary application by a Society member, the Executive
Director shall furnish to the applicant the established requirements, instructions
and forms for submitting credentials. The ECC shall review the applicant’s
credentials, in confidence, querying as necessary the appropriate references. If
the ECC finds the applicant to be qualified,( the applicant is qualified to
take the Written Examination for Certification. After successfully passing
the examination,) the Society shall notify the applicant and the membership
that the applicant may bear and display the title of certification. If
the Committee finds the applicant unqualified. the applicant shall be so informed
by private notification. An applicant denied certification may re-apply
if requirements for qualification are met at any later date unless the denial
was based on fraud or other similar circumstances.
Section 14. Convention Planning and Policy Committee
Section 14. Convention Advisory Committee
The Convention Advisory (Convention Planning and Policy) Committee
shall consist of the President, President-Elect, Executive Director, Program Chairman (Chair)
and a Sustaining Member representative (at a minimum). It shall operate
as part of the Joint Convention Advisory Committee (JCAC) for providing policy
guidance and management direction to the joint ASPRS-ACSM conventions. The
Committee shall also provide policy (development and) control
for other ASPRS conventions and similar meetings, as deemed
necessary by the Board of Directors.
Section 15.Education and Professional Development Committee
Section 15. Education Committee
The Education (and Professional Development)Committee shall consist of at least
one member from each ASPRS Division and shall be responsible for the Education
Program of the Society. It shall also participate in the Joint
Education Committee in developing recommendations for and maintaining cognizance
over the Joint ASPRS-ACSM Education Program. (The Committee
shall be responsible for student affairs, supervision of the scholarship and
fellowship program of the Society, workshops and all other professional development
activities of the Society.)
Section 16. Finance and Administration Committee
The Finance and Administration Committee shall consist of six
members including the Vice President and a current or former Director. The
Executive Director shall be an ex-officio, nonvoting member. The Committee
shall undertake such studies as assigned by the Executive Committee relative
to the business and financial affairs of the Society and shall prepare recommendations. Special
subcommittees may be established under its cognizance as deemed necessary to
treat specific problems identified in such studies.
Section 16. Government Affairs Committee
Section 17. Government Affairs Committee
The Government Affairs Committee shall be chaired by a Past
President and shall include (two members) membership from the (each)
Divisions as appropriate. The Committee shall
be responsible for recommending Society policies and actions to further
Society interests in the deliberations and actions of governmental
organizations at all levels. The Committee shall operate
also as a part of the Joint Government Affairs Committee. in providing
cognizance over the ACSM-ASPRSJoint Government Affairs Program.
(may undertake joint activities with committees of other organizations
for addressing issues of common interest within the limits of the
Bylaws.)
Section 17. Honorary Member Nominating Committee
Section 18. Honorary Member Nominating Committee
The Honorary Member Nominating Committee shall be composed of the most recently
elected and available five Honorary Members of the Society. The most
recently elected available Honorary Member shall serve as Chairman (Chair). The
Committee shall be responsible for recommending nominees in accordance with
Article III of these Bylaws. Candidates for consideration may come from
the initiative of the Committee or of the membership at large.
Section 18. Membership Committee
Section 19. Membership Committee
a. The Membership Committee shall consist of two or more Society
members and the Executive Director. The duties of the Committee
shall be, as a minimum, to assist the Headquarters staff in its activities
for development of membership. The Committee may undertake
the preparation of prospect lists and the establishment and conduct
of programs for phone and mail solicitation, new member recognition,
follow up on member dropouts, and similar efforts to assure participation
in the Society by members of the profession. The Committee
may establish sub-committees for servicing the different classes
of membership. The Committee shall be responsible for providing
guidance and assistance to Membership Chairman (Chair)
in the Regions.
b. The Membership Committee shall resolve any questions regarding membership
eligibility.
Section 19. Strategic Planning Committee
Section 20. Strategic Planning Committee
a. The Strategic Planning Committee (SPC) shall consist of the (Committee
Chair, the four officers of the Society, Chair of the Sustaining
Members Council, ) Vice President as Chairman, the President-Elect,
Chairman (Chair) of the Division Directors, (and the Executive
Director as an ex-officio member.) two Members of the Board
of Directors, and at least three additional Members of the Society
who shall be appointed by the President to serve three year terms,
staggered to provide for one appointment each year. The three
major segments of the Society membership (government, private, and
academic) shall be reflected in the committee composition.
b. The SPC shall be responsible for creating, maintaining and revising the
Society’s Strategic Plan.
c. The SPC cannot expend funds, make other commitments, or speak for the Society,
unless specifically approved by the ASPRS Executive Committee or Board of Directors.
Section 20. Professional Conduct Committee
Section 21. Professional Conduct Committee
a. The Professional Conduct Committee (PCC) shall consist of at least three
Past Presidents of the Society and two additional members who have served as
Officers or Directors of the Society. The members of the Committee shall be
appointed by the President with the approval of the Board of Directors for
a term of five years, staggered so that a new member is appointed each year.
b. The PCC shall be the custodian of the Society Code of Ethics and shall be
responsible for preparing and recommending standards of professional conduct
and the procedures to be followed in professional conduct investigations.
c. The PCC shall have responsibility for review and investigation of all questions
of ethics, to include charges against a member of the Society. The Committee
shall inform the Board of Directors of its disposition of all cases considered,
including its recommendations for Society action when necessary.
d. The Board of Directors, after review of the report of the PCC concerning
a case of Code of Ethics violation, and after review by the legal counsel,
shall vote to decide if formal hearings should be held by the Board of Directors. If
the vote is negative, the case is closed. If affirmative, the Board of
Directors in formal session shall hear all evidence and decide by secret ballot
on appropriate action.
Section 21. Publications Committee
Section 22. Publications Committee
a. The Publications Committee shall consist of not less than three
members. The Communications Director of the Society’s staff
shall be an ex officio member. The Publications Committee shall be
responsible for the overview of the Publications Program of the Society,
exclusive of the Society’s journal, Photogrammetric Engineering & Remote
Sensing, in accordance with policies established by the Board of
Directors.
b. The Publications Committee shall prepare and submit, at least semi-annually,
reports on the proceedings of the Committee and its recommendations concerning
publication policies to the Board of Directors.
c. The Committee shall develop and oversee implementation of general rules
for preparation and presentation of Society publications, exclusive of the
Society’s journal, Photogrammetric Engineering & Remote Sensing, to insure
timely and effective dissemination of information consistent with Society policy.
d. To ensure uniform application of Society policies, contents of all Society publications,
exclusive of the Society’s journal, Photogrammetric Engineering & Remote
Sensing (PE&RS), shall be approved by the Publications Committee. The
Committee shall seek out qualified individuals to assist in determining acceptability
of papers or other material to be included in publications. The Committee
may choose to allow the editor of a Society publication to establish its contents
and to accept or reject items for publication, but shall resolve questions
of policy submitted to it by an editor.
Section 22. Journal Policy Committee
Section 23. Journal Policy Committee
a. The Journal Policy Committee will be responsible for matters dealing
with publication of PE&RS and will collaborate on matters of
concern with the ASPRS Publications Committee.
b. The Committee will report to the Board of Directors. The Committee
will include the following individuals: (1) ASPRS President-Elect; (2)
Executive Director (or at designation, the Assistant Executive Director);
(3) Editor-in-Chief; (4) Assistant Editor-in-Chief; ((4) Technical
Editor);(5) Director of Communications; (6) Managing (Electronics)
Editor; (7) Associate Editors; (8) Chair, Publications Committee; (9)Manuscript
Coordinator; and (10) Update Editors. The Committee will be co-chaired by the
Executive Director and Editor-in-Chief.
c. Responsibilities of the Committee will include editorial and policy matters
related to the publication of PE&RS. The Committee also will serve as a
review board for any complaints lodged by authors about the handling of manuscripts
and, if necessary, act as the final arbiter regarding the acceptability of
papers for publication.
d. The Committee shall prepare and submit, at least semi-annually, reports
on the proceedings of the Committee and its recommendations concerning publication
policies to the Board of Directors.
e. The Committee shall develop and oversee implementation of general rules
for preparation and presentation of PE&RS to insure timely and effective
dissemination of information consistent with Society policy.
Section 23. Public Relations Committee
Section 24. Public Relations Committee
The Public Relations Committee shall consist of at least three members,
normally representing different Society disciplines. The Committee
shall be responsible for developing and maintaining the Society’s
Public Relations Program with the objective of enhancing the effectiveness
of the Society and the profession through improved public awareness. The
program will be updated at least annually in recommendations to the
Board of Directors.
Section 25. Student Activities Committee
The Student Activities Committee shall be responsible for developing
and supervising the Society Student Activities Program. It shall
provide guidance and assistance in the establishment and operation
of Student Chapters and encourage the preparation of student seminars
and other activities in conjunction with Society conventions and symposia. The
Committee shall coordinate its activities with the ASPRS-ACSM Joint
Education Program.
Section 26. Scholarship Committee
The Scholarship Committee shall consist of not less
than three members and shall be responsible for supervision of the
scholarship and fellowship program of the Society. The Committee
shall assure that the membership is made fully aware of scholarships
and fellowships and shall establish and carry out procedures for
receiving recommendations, reviewing qualifications, and selecting
recipients. The committee, in coordination with sponsor organizations
and with other societies with similar interests, shall recommend
the establishment of new scholarships and fellowships and the discontinuance
of those no longer appropriate.
(Section 24. Data Preservation and Archiving Committee)
The Data Preservation and Archiv-ing Committee shall consist of the
Committee Chair and at least four other members of the Society. The
three major segments of the Society membership (government, private
and academic) shall be reflected in the composition of the Committee. These
members shall be appointed upon recommendation of the Committee Chair
and concurrence of the ASPRS President. The Committee Chair shall
be appointed annually by the ASPRS President for a one year term, from
annual convention through the next annual convention. The ASPRS
President and the Executive Director, or designee, shall serve as ex
officio members.)
(Section 25. Division Directors Committee
a. The Division Directors Committee shall consist of the Directors,
Assistant Directors, and Past Directors of each of the Divisions
of the Society: Geographic Information Systems Division, Photogrammetric
Applications Division, Primary Data Acquisition Division, Professional
Practice Division and Remote Sensing Applications Division. Members
shall be appointed for the terms of their respective elective offices.
b. The Division Directors Committee shall be responsible for communication
of and provide a forum for discussion and resolution of issues of concern to
all Divisions and the Society.
c. The Division Directors Committee cannot expend funds, make other commitments,
or speak for the Society, unless specifically approved by the ASPRS Executive
Committee or Board of Directors.)
(Section 26. Electronic Communications Committee
The Electronic Communications Committee shall consist of not less than
three members. The Committee shall work with Society Staff to
support the upgrade of the Society’s website and recommend action for
keeping electronic communications for the Society current.)
(Section 27. Sustaining Members Council Committee
a. The Sustaining Members Council Committee shall consist of Chair,
a minimum of two Sustaining Members, the President and Executive
Director of the Society. The Chair and the Sustaining Member
representatives shall be elected by the Sustaining Members of the
Society.
b. The Sustaining Members Council Committee shall act as a liaison and provide
a forum for better communication for and between all sustaining members in
issues that are of importance and affect their relationship with the Society).
(Section 28. Memorial Address Committee
(The Memorial Address Committee shall consist of a Chairperson, appointed
by the President, and at least two other members, and the Executive
Director. The Executive Director will serve as staff liaison
to the Committee. The Committee shall arrange for speakers to
present the Memorial Addresses during the Annual Convention. The
Committee Chair shall serve as Master of Ceremonies at the Memorial
Addresses.)
Section 29. Committee Expenses
Section 27. Committee Expenses
Operating expenses for committees shall be included in the Society
budget process. Committee chairs shall provide estimates and reports
of expenses as required by the Executive Director.
Section 1. Membership Dues and Fees
Membership dues and other fees shall be determined annually by the
Board of Directors after considering the recommendations of the Executive
Director. New memberships shall begin in the month dues are received
and are subject to renewal 12 months later, i.e., the anniversary date. Dues
shall be collected from all classes of membership except Honorary and
Emeritus members.
Section 2. Fees for Publications
The Executive Director shall determine fees for annual subscription
to the Society’s official journal by non-member individuals and institutions,
as well as prices and conditions for the sale of other Society publications.
Section 3. Budget
The Executive Director shall prepare an annual budget proposal for
the Society showing projected receipts and expenditures for the ensuing
fiscal year with recommendation for dues and fees structure, supported
with records of receipt and expenditure data for the current and the
previous fiscal year and with financial forecast data for a five-year
period. The budget shall be submitted for Board of Directors’ approval
at its last meeting prior to the beginning of the fiscal year, after
review by the Executive Committee.
Section 1. Board of Directors Responsibilities
The Board of Directors shall have control and direction of the affairs
of the Society and shall determine its policies in accordance with
the laws under which the Society is organized and within the provisions
of the Bylaws. Its powers and responsibilities shall include
the following:
a. To have, hold, and administer the property and funds of the Society.
b. To adopt and publish an annual budget for the Society (,) and to
review the annual audit of Society accounts.(,and to review the Society’s Financial
Policies.)
c. To determine the privileges of members and the dues and fees to be paid
by them.
d. To confirm the appointment, contractual arrangements and compensation for the Executive Director, and
the Secretary(and)Treasurer who shall serve at the direction of the
Board and who shall be subject to removal from office at any time for cause
by a majority vote of the Board.
e. To make appropriations for specific purposes.
f. To authorize public statements on behalf of the Society.
g. To foster and oversee relations with related organizations.
h. To adopt changes to the Bylaws of the Society.
I. To report Board actions to the members of the Society.
j. To take measures to advance the disciplines and interests of the Society
and of the profession.
k. To fill vacancies on the Board of Directors caused by death, disability,
or flagrant neglect of performance, after declaring the office vacant.
Section 2. Officers Responsibilities
The President shall have supervision of the affairs of the Society,
presiding at all Annual and Special Meetings of the Society, the Board
of Directors and the Executive Committee. The (In
addition to the responsibilities stated in Article IV, the) President-Elect
and the Vice President shall assist the President as necessary and
shall, in the absence of the President, assume the duties of the President,
in succession.
Section 3. Executive Director Responsibilities
a. The Executive Director shall be responsible for the administration
and management of the Society subject to policy guidance of the Board
of Directors through the President.
b. The Executive Director shall have responsibility for employing and directing
the performance of the salaried staff of the Society and for operation of Society
Headquarters.
c. The Executive Director shall develop plans, programs, projects and operating
procedures to further the organization and effectiveness of the Society; shall
serve as the primary point of contact for the Society with its various components
and with other organizational entities and affiliates; and shall assure administrative
support for Society Officers, Directors, Committee Chairmen, and Convention
Directors.
d. The Executive Director shall arrange for and give timely notice of all Annual
and Special Meetings of the Society, the Board of Directors and the Executive
Committee, recording all proceedings and maintaining custody of correspondence
and records. The Executive Director shall prepare:
(1) An annual report for presentation to the Society, and
(2) Other reports as may be requested by the President and the Board of Directors.
Section 4. Treasurer Responsibilities
Section 4. Secretary-Treasurer Responsibilities
a. The Secretary-Treasurer, as Controller of accounts
of the Society, shall make (oversee the) collections,
and disbursements, under the supervision of the Executive
Director and the Executive Committee, and financial policies
of ASPRS. The Treasurer shall ensure that the accounts of the Society
are audited annually by a Certified Public Accountant. The
result of the audit shall be reported to the Board of Directors and
made available upon request to members of the Society.
b. The duties of the Secretary-Treasurer may be assumed by the Executive
Director upon approval by the Executive Committee. (The Treasurer
will issue a written report for each Executive Committee Meeting describing
the status of Society’s finances and make recommendations.)
(Section 5. Secretary Responsibilities
The Secretary will record the Society’s business conducted at all formal
meetings and assure preservation of the records. The duties of Secretary
may be assumed by the Executive Director upon approval of the Executive
Committee.)
Section 6. Absence of Executive Director, Secretary, or Treasurer
Section 5. Absence of Executive Director or Secretary-Treasurer
During the absence of, or in the event of the disability of the Executive
Director, or the Secretary (,or the) Treasurer,
the Executive Committee shall designate a temporary alternate to
serve in an acting capacity until a successor is appointed.
Section 1. Society
a. There shall be an Annual Meeting of the Society normally during
the month of March, at a time and place approved by the Board of
Directors, for installation of Officers and Directors, for receiving
annual reports, for presentation of Society awards, and for transacting
any other business brought before it. Notice of such meeting
will be given by the Executive Director in a publication of the Society
to reach the membership no less than 60 days prior to the date of
the meeting.
b. Special Meetings of the Society may be called by the President with the
approval of the Board of Directors, or by the President upon the written request
of five percent of the voting members of the Society. The Executive Director
will notify members, at least 45 days in advance, of the time, place, and subjects
to be considered.
c. A quorum for the transaction of business at an Annual
or Special meeting of the Society shall be 50 voting members. The presiding
officer may adjourn the meeting from time to time until a quorum is present.
d. Other meetings of the Society in the form of symposia, conferences,
conventions or others for the principal purpose of exchanging information may
be held with the approval of the Board of Directors. Such meetings may
be cosponsored with other organizations having kindred interests, and shall
be widely advertised in Society publications. Normally an Annual
Convention will be convened at the time of the Society Annual Meeting, and
a Fall Convention (at least one other meeting)will be held at a location other
than that of the Annual Convention.
Section 2. Board of Directors
a. The Board of Directors shall normally meet twice a year. at
the time of the Annual Meeting and at the time of the Fall Convention
of the Society. The Board shall also meet upon call of the
President or upon demand therefore of a majority of its members. Notice
of meetings with the agenda shall be sent to all Board members to be
received at least ten days in advance of the meeting.
b. In the event that a National or Division Director cannot attend a duly called
meeting of the Board of Directors, the President of the Region may serve in
a proxy position for the National Director, and the Assistant Division Director
may serve in a proxy position for the Division Director; provided that the
National or Division Director has notified the Executive Director in writing
of his (their)inability to attend, and the name of the Region
President or the Assistant Division Director who is to serve as proxy. This
notification must be received by the Executive Director in advance of the meeting.
c. A (simple) majority of the voting members of the Board of Directors
shall constitute a quorum at any meeting of the Board. Any less may adjourn
from time to time until a quorum is present.
d. In the event of absence of any member of the Board of Directors from two
consecutive meetings of the Board, the Executive Director shall call the matter
to the attention of the Board for possible action in accordance with Article
X, Section 1-k, of the Bylaws.
e. Elective Officers and Directors shall not receive any compensation for their
services but may be authorized reimbursement for expenses in accordance with
Society policies and procedures for such payments.
Section 3. Executive Committee
Meetings of the Executive Committee shall normally be held at least quarterly
and as often as necessary to effectively carry out its duties and responsibilities. A
majority of its voting members shall constitute a quorum providing that at
least two Director members are present.
Section 4. Attendance by Officers and Directors
Officers and Directors are required to attend all duly called meetings
in order that official business may be conducted with full consideration
of the concerns of all Society entities.
Section 5. Telephone Conference/Mail Ballot(/Email Ballot)
When consideration of any matter by the Board of Directors or the Executive
Committee is required earlier than their next meeting, this may be
accomplished by telephone conference (, Email) or mail ballot vote
at the discretion of the President. Passage of mail ballot (such)
votes shall be as specified in the appropriate sections of these Bylaws.
Section 6. Membership Mail Ballots
Whenever, in the judgement of the Board of Directors, any major question
shall arise which it believes should be put to a vote of the membership
and when it deems it is not expedient to call a special Meeting
for such purpose, the Board may, unless otherwise required by these
Bylaws, submit such a matter to the membership in writing by mail for
vote. The question thus presented shall be decided according
to a majority of the votes received by mail within 45 days after its
submission to the membership, provided that in each case, votes of
at least 15% of the Society members eligible to vote shall be received. Action
taken as a result of such a mail vote shall be binding upon the Society
in the same manner as would action taken at a duly called meeting.
Section 1. Purpose
The Society shall have an active publications program to foster and
promote the exchange of knowledge, ideas, and information about the
sciences, technology and operations in photogrammetry, remote sensing,
and the related sciences and disciplines of the profession.
Section 2. Society Publications
The Society shall publish an official journal and other publications
such as manuals, proceedings of technical meetings, monographs, and
newsletters, as determined by the Board of Directors.
Section 3. Official Journal
The official journal shall be titled Photogrammetric Engineering and
Remote Sensing (PE&RS) and shall normally be published monthly. It
shall be issued to all qualified members provided that the member is
not in arrears in payment of dues. Notices and announcements
relating to Society affairs published in PE&RS shall be deemed
to have been brought to the attention of all members of the Society.
Section 4. Division Publications
Division publications shall be authorized provided that they do not
conflict with or detract from, the official Society journal, and clearly
indicate that they are issued by a Division of the Society.
Section 5. Region Publications
Regions shall be authorized to publish newsletters and other technical
publications as appropriate to disseminate information of concern to
the Region. Those normally shall be financed from Region funds.
Section 6. Communications Director
The Communications Director of the staff with the guidance of the Publications
Committee, shall be responsible for production of all Society publications,
serving under the direction of the Executive Director who shall be
the Publishing Director of the Society.
Section 7. Publications Content
To ensure that Society policies are uniformly maintained and Society
goals achieved, contents of all Society publications shall be under
the supervision of the Publications Committee.
ARTICLE XIII. SEAL(,) AND INSIGNIA
(AND LOGO)
Section 1. Official Seal and Insignia
The Society shall have an official seal and insignia, with the original
on file in the headquarters of the Society.
Section 2. Uses (of the Seal, Insignia and Logo)
The official seal and insignia (and/or a logo authorized by the Board
of Directors) shall appear on correspondence, documents, and publications
and on banners, flags, membership pins and other such devices of the
Society.
Section 3. Changes
Changes to the official seal and insignia shall require a four-fifths
vote of the Board of Directors.
Section 1. Roberts Rules of Order
The rules stated in Roberts Rules of Order, Newly Revised shall
govern all deliberations of the Society except where they are in conflict
with these Bylaws and the laws under which the Society is organized. The
prescribed order of business for regular meetings of the Society shall
be as stated in Robert’s Rules of Order, Newly Revised.
Section 2. Parliamentarian
The Executive Director shall normally serve as the parliamentarian
for all meetings of the Society. As appropriate, the President
shall appoint a temporary replacement.
Section 3. Voting
Unless otherwise specified in these Bylaws, a tallying of votes in
all meetings of the Society shall be on the basis of those present
and voting. Tallying of votes in mail ballots shall be on the
basis of valid ballots received. A simple majority vote constitutes
approval unless otherwise specified in the Bylaws.
Section 4. Standard Operating Procedures
Standard operating policies and procedures shall be established by
the Board of Directors after considering the recommendations of the
Executive Director. They shall not be in conflict with these Bylaws.
Section 5. Headquarters Policy Files
Detailed documentation of all operating policies and procedures shall
be on file in the headquarters of the Society and made available upon
request.
Section 6. Bylaws Terminology
The use of the term (mail in these Bylaws applies to Postal, courier,
email and facsimile)”Chairman (Chair)” or other similar designations
in these Bylaws shall not Connote any gender distinction.
Section 1. Distribution of Assets to Other Organizations
In the event of dissolution of the Society, any assets remaining shall
be distributed to one or more regularly organized and qualified educational
or scientific non-profit organizations to be selected by the Board
of Directors and approved by the membership.
Section 2. Assets in Formation or New Organizations
In the event of dissolution of the Society with intent to form two
or more similarly qualified new organizations, and if approved by the
Board of Directors and the membership, any assets remaining after payment
of all debts and liabilities shall be distributed to the new organizations
when formed, in amounts proportional to the distribution of Society
members into the new organizations.
Section 1. Petition for Amendment
Amendment to these Bylaws may be proposed in writing to the Executive
Director by petition of at least five members of the Board of Directors
or at least fifty members who are qualified to vote.
Section 2. Amendment Procedure
Proposed amendments shall be considered at the next regular meeting
of the Board of Directors if received by the Executive Director at
least sixty days prior to that meeting. Copies of the proposed
amendment shall be received by Board members at least thirty days prior
to the meeting of the Board at which the amendment will be considered.
The membership shall be advised of proposed amendments by notice in
the Society journal at least thirty days prior to that meeting so that
members’ comments may be considered by the Board.
Section 3. Adoption
Amendments to these Bylaws shall be adopted by a two-thirds vote of
the members of the Board of Directors present and voting.
ACSM and ASPRS Announce Fall 2000 Conference First Jointly Sponsored Meeting Since 1997
ASPRS: The Imaging and Geospatial Information Society and the American Congress on Surveying and Mapping (ACSM) jointly announce their upcoming Fall 2000 conference, “Practical Applications in the Geospatial Information Sciences.” The conference is being designed for surveyors, mappers, photogrammetrists & GIS practitioners, and will be held December 1-5, 2000 at the Rhode Island Convention Center and Westin Providence hotel complex in Providence, Rhode Island.
“ACSM and ASPRS have been discussing how we might best collaborate on another meeting that will serve both of our members as well as the broader geospatial practitioner community. This Fall 2000 conference devoted to practical application workshops is the perfect opportunity to join our efforts in the New England area,” said ASPRS President, Michael Renslow.
ASPRS and ACSM have a long history of bringing current issues and developments to the practitioner; this program is no exception. Focusing on problem solving, new technology, and late breaking news, this conference touches on important applications significant to the geospatial information sciences.
The conference is cosponsored by the ACSM New England Section, the Connecticut Association of Land Surveyors, Maine Society of Land Surveyors, Massachusetts Association of Land Surveyors and Civil Engineers, New Hampshire Land Surveyors Association, Rhode Island Society of Professional Land Surveyors and the ASPRS New England Region. The program is being designed with focused tracks and workshops, and participants will be able to tailor their sessions to their professional needs and interests.
“ACSM is very excited about the opportunity to co-sponsor this meeting with ASPRS and five of the New England state surveying societies. It allows us to accomplish two goals at once; one is to interact more often with ASPRS membership; the other is to hold meetings which create closer ties with the state affiliate societies” said Curt Sumner, ACSM executive director.
Get reacquainted with history as you experience the charm of this
colonial city now in its Renaissance stages. Learn Practical
Applications in Providence! End the 1st year of the new century with
a bang!
Pecora 14/Land Satellite Information III The Best One Yet!
All the stars were aligned in Denver, Colorado for the Pecora 14/Land Satellite Information III Conference and Exhibition held December 6-10, 1999 at the DoubleTree Hotel Denver. The conference, organized by ASPRS: The Imaging and Geospatial Information Society, was attended by more than 750 professionals in remote sensing and related fields. Hosted by the ASPRS Rocky Mountain Region, the Conference was developed under the leadership of Steering Committee Chair and Chief, USGS/EROS Data Center, Donald Lauer. Sponsoring agencies for the meeting included NASA, USGS, NOAA, USDA, EPA, NIMA, USDOT and DOE.
The week began with eight concurrent half-day workshops and related ASPRS committee meetings. The workshops covered a wide range of topics and applications including, Geographic Information Systems (GIS), Change Detection Analysis, Landsat Spacecraft Performance, Agriculture, and Forestry. With Land Use/Land Cover Change Detection Analysis being the most popular at nearly 50 attendees!
The main portion of the conference began Tuesday afternoon with a keynote address by Dr. Thomas J. Casadevall, deputy director, U.S. Geological Survey, and presentation of the William T. Pecora award. The ceremony was well attended and quite impressive! Recipient of the prestigious Pecora Award, Dr. John (Jack) E. Estes, University of California-Santa Barbara, was recognized for his leadership and significant contributions in remote sensing and geographic information systems (GIS) technologies to analyze earth resources.
More than 200 speakers participated in the educational sessions held Wednesday through Friday. Session topics included Transportation, Emergency Response, Forestry, Environmental Planning and numerous other related areas. The exhibit hall of 40-plus vendors opened Tuesday evening with a casual reception allowing the attendees to socialize and view the exhibits in a relaxed atmosphere. Twenty posters were presented on Wednesday and Thursday mornings and remained on display throughout the week.
Thursday ended with a lively closing session on policies affecting data availability, data distribution and pricing, and organizational infrastructure that impede or enhance the use of satellite imagery. The panelists included a variety of experts from academia, private industry, and government.
Friday finished things off with the Technical Tours at Rocky Mountain Mapping Center and Space Imaging, and the Classified Session held at TRW. All three were sellouts! The Classified session, the first of its kind in association with an ASPRS meeting, had over 100 attendees in an off-site venue.
The conference proceedings, on CD-ROM, may be purchased from the ASPRS Distribution Center ($50; $35 for ASPRS Members) by calling 301-617-7812 or emailing asprspub@pmds.com.
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